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Job Post: #2017-40

Practice Administrator


Northern VA/DC Metro Area

Physicians: 14
Overview: We are a physician-owned anesthesiology practice seeking a Practice Administrator who can direct daily operations and design, implement and manage our business strategy to help us achieve continued financial growth and company excellence. As a leader within the group, the Practice Administrator will directly report to and consult with the President and Board of Directors, receiving excellent compensation and benefits and having a true opportunity to effect real change.

Our practice is located in a socially engaging, culturally dynamic and fast-developing northern Virginia area- a metro-accessible suburb to DC- and consists of 14 anesthesiologists and 35 fulltime CRNAs. For 17+ years, our group has exclusively serviced an award-winning, nationally-ranked hospital, developing an integral presence within the hospital’s executive network.

Essential Responsibilities:
1. Financial Management duties include budgeting and financial reporting, review of payroll and required reporting, accounts payable, and income distribution. Manages the daily operations while developing, monitoring, and analyzing budget and financial information cost effectively.
2. Participates in the negotiations for all managed care contracts. Cultivates and maintains relationships with all the local and regional insurance carriers.
3. Maintains knowledge of hospital contractual requirements (quality, financial, satisfaction) and assists with renewal or modifications.
4. Interfaces and maintains relationships with hospital departments.
5. Supervises the billing company and reports to the practice the following: third party reimbursement analysis, fee analysis, pricing policy.
6. Evaluates new practice sites/facilitates new service line planning.
7. Leads compliance audits and compliance plan, educational seminars.
8. Prepares quality assurance reporting, CQI project management, operational improvement plans, OR efficiency analyses.
9. With Board of Directors and office manager, evaluates and maintains CRNA schedules, PTO, compensation and benefits packages. Creates and helps to conduct year-end employee evaluations with Board of Directors, and helps to determine any potential raises, bonuses, and promotions.
10. Attends and facilitates meetings of the Board of Directors.
11. Schedules and conducts staff meetings with administrative staff to inform employees of changes in policy and to resolve problems affecting operating efficiency.
12. Helps to develop strategic plans and objectives.

Required Skills, Experience and Other Qualifications:

• Proficiency in all Revenue Cycle functions including: Collection/Payment Recognition, Accounting/Finance, Managed Care Contracting and Electronic Health records systems
• Significant expertise in physician relations, staff management/development, contract negotiations, compliance, and business development
• Strong written, oral, and interpersonal communication skills
• Ability to effectively prioritize and execute tasks
• Experience working both independently and in a team-oriented, collaborative environment
• Demonstrates ability in leadership and managing others
• Strong interpersonal, project management and mentoring skills. Ability to make decisions in a rapidly changing, professional, service-oriented environment
• Ability to effectively represent the organization and communicate respectfully with all levels of personnel
• Maintains the strictest confidentiality
• 5 years executive-level experience, including experience in the administration of a medium-sized health care organization
• Licensure or ability to obtain licensure when background credentials warrant
• Satisfactory passing of criminal background check, credit screen and Medicare exclusion check
• Excellent references and work history

Preferred Experience or Skills:
• Master’s degree in business or health care administration preferred
• Background in accounting or managed care preferred but not required

Work Environment: Medical office. Work may be stressful due to continual interaction with others. Occasional evening and weekend work.

Physical Demands: Must possess the mental and physical abilities to perform the essential responsibilities and required skills of this job with or without reasonable accommodation. For example, tasks often associated with an Administrator include, but are not limited to, moving, remaining stationary, positioning, operating, activating or otherwise using office equipment and supplies, communicating, exchanging, and gathering information, and detecting surroundings.

General Statements:
1. Execution of an employment agreement is required.
2. The duties listed are not set forth for the purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a position title or those to be assigned and performed temporarily outside and employee’s normal line of work. Nor shall the functions described restrict management’s right to re-assign responsibilities at any time. The incumbent will be required to follow any other instructions and to perform any other job-related duties.
3. Employer is an equal-opportunity employer.

Salary: Excellent and competitive salary and benefits, commensurate with experience

Expected Start Date: February 2018
Submit CVs to:

Posted: 12/7/2017
Job Post: #2017-39

Practice Manager

Allied Physicians of Michiana

General & Vascular Surgery

South Bend, IN
General Job Duties:

1. Interacts daily with physicians, support staff, and patients to resolve problems as they occur.
2. Supervises, mentors and develops Division employees to successfully meet their job requirements.
3. If needed, initiates disciplinary action based on guidelines in employee handbook. Works with Allied Human Resources department and/or legal counsel, when appropriate.
4. Directs the Division toward successful completion/implementation of strategic goals as determined with Division Physicians and in alignment with Allied strategy.
5. Participates in various Allied Committees, including, but not limited to, Benefits, Contracting, Marketing, and Credentials.
6. Completes facility credentialing, re-credentialing, and CAQH.
7. Collaborates with Administrative Office for credentialing with payors.
8. In coordination with Finance, develops of an annual Division budget. Monitors the monthly actual result against budget and makes adjustments/recommendations where necessary.
9. Oversees the day to day operations of the Division, including but not limited to management of the physical facility.
10. Reviews financial statements and distributes physician draws and bonuses for Division. If needed, makes recommendations in coordination with Finance regarding these distributions.
11. Collects and approves Division-specific accounts payable for processing by Allied.
12. If needed, communicates with external accountant for Division physicians’ personal accounting needs, e.g. physician pay & quarterly tax estimates.
13. Works closely with Finance Department to expedite successful year-end close.
14. In coordination with Allied Compliance Officer, serves as Division HIPAA Privacy Officer, ensuring patient privacy is protected and employees are adhering to the practice policy.
15. Collaborates with Administrative Office for coordination of annual chart audit with the external consultant and subsequent review with physicians.
16. Manages Division processes for optimum efficiency and employee production.
17. Performs other duties as assigned.

Job Requirements:

Minimum three years medical practice management or related experience required, four years preferred; excellent communication skills; business-related degree preferred.
Interested candidates send or e-mail resumes in confidence to:
Allied Physicians of Michiana
6301 University Commons, Suite 230
South Bend, IN 46635
Attn: HR/Practice Manager/GVS
(574) 251-1339 Fax

Post: #2017-38

Practice Manager

Costal Carolina Health Care, PA

New Bern, NC
Job Description/Responsibilities:
The Manager will provide daily oversight into the operations of CCHC New Bern Family Practice and Urgent Care by ensuring the efficient and effective delivery of healthcare services. Additional responsibilities include: personnel management, financial reporting and maintaining compliance with all federal and state laws and regulations.

Candidates should have proven leadership abilities, strong organizational skills, excellent attention to detail, and strong communication skills that foster a collaborative team environment. Candidates should possess a BS or BA in Healthcare or Business Administration with a minimum of three years of practice management experience - experience may substitute for the educational requirement.

Based on Experience
Please Respond to:

Posted: 11/27/2017
Post: #2017-37

Administrative Director

Florida Neurology Group, PL

Fort Myers, FL
Position Summary:

An expanding physician owned neurology practice is seeking a leader to develop, plan and execute patient centric neurological care. Located on the sunny Southwest Florida coast, Florida Neurology Group (FNG) is an independent medical practice with over thirty years of practice operations both in the ambulatory and acute care facilities. FNG is an innovative, progressive, dynamic practice providing compassionate, expert care at both their Fort Myers and Cape Coral locations.

Position: Administrative Director

Reports to: Physician Partners

Job Summary:

Responsible for leading, administering, and coordinating all practice activities toward the realization of established organizational goals. Overall business management and administration in fiscal, clinical, contractual, operations, EHR, and facility needs. Additional responsibilities include navigating healthcare reform initiatives, and strategizing payer agreements.


This position is salaried, exempt with a competitive compensation and benefits package including a generous 401(k) profit sharing plan.

Required Knowledge, Skills, Abilities and Competencies:

• Exceptional verbal and written communication skills a must
• Authority in development, review, revision, and implementation of policies, procedures, and objectives
• Strong financial analytics; knowledge of federal & state guidelines is expected
• Direct the business and financial affairs via systems of accountability ensuring responsible fiscal management
• Managing multiple concurrent projects meeting deadlines
• Develop strategies for capital equipment and facility improvements
• Collaborate with partner physicians to ensure practice is managed according to established standards
• Compliance management with healthcare payers, federal and state statutes
• Oversight of accounts receivable management ensuring timely receivables and maximum reimbursement
• End of month/term payables, calculating contract invoices and provider bonus compensation
• Organizational development with ongoing implementation of best practices in health care reform
• Leadership development of strong team in areas of Human Resources, Accounts Receivable, Patient Billing, and Operations Management

Required Experience:

• Bachelors’ Degree in Health Administration Preferred (or equivalent combination of training and/or experience)
• Professional development courses in health care management preferred
• C.M.P.E. Certification preferred
• Minimum seven years’ management experience in a healthcare environment and five years’ experience in the administration of a physician practice
• Proven aptitude with technology and experience in data management and online communications; Proficient in a Windows environment, particularly, Word, PowerPoint, Excel, Outlook, QuickBooks Pro, and other related software programs
• EHR experience preferred (EPIC)

Please email your CV and cover letter to

Posted: 11/14/2017
Post: #2017-36

Chief Administrative Officer

Jefferson Surgical Clinic

Roanoke, VA

Physicians: 14
Job Description:
Jefferson Surgical Clinic (JSC) is located in Roanoke, Virginia. The region is in beautiful Southwestern Virginia near Virginia Tech. Roanoke is situated in a valley between the Blue Ridge and Appalachian Mountains - the promise of outdoor activities are all around!

About the Practice
Since the doors first opened in 1956, JSC has grown and continues to implement leading edge technology in every area of the practice. Currently our specialty areas include Vascular Surgery, Cardiology, Urology, Colon and Rectal Surgery, Plastic Surgery, and ENT. Our accomplished physicians are matched with state-of- the-art facilities, innovative treatment options, and a staff committed to providing exceptional service. JSC has five office locations in Roanoke and Salem with 14 physicians and four mid-level providers. It's a busy practice with established relationships in the regional healthcare industry. JSC's medical management software includes Aprima (EHR), EPIC, Practice Insight, CBIZ EMS, and Peachtree Accounting.

About the Position
• Plans, directs, and coordinates all aspects of medical and support services, including day-to-day clinical operations, strategic planning, financial oversight, facilities management, IT support, physician recruitment, provider compensation, and regulatory compliance.
• Reports to the Board of Directors, comprised of all Shareholder Physicians.

Additional Responsibilities
• Build upon the collaborative efforts of providers, leadership, and staff to continually improve the patient experience and quality care.
• Manage seven subordinate supervisors who direct a total of 55 other employees in the Accounting, Finance, Patient Accounts, Human Resources, Marketing, Recruitment, Regulatory Compliance, Information Technology, Facilities, Operations, Clinical, and Quality Departments.
• Responsible for the overall direction, coordination, and evaluation of these departments.
• Direct some non-supervisory employees (approximately 20).
• Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws including: interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Promote JSC services in the region through enhancing and maintaining strong relationships with area hospitals.
• Communicate key JSC messaging with staff, providers, partners, the healthcare community, and the region in general.

• Education/Experience: Bachelor's degree with an accounting or finance concentration. Master's degree in health administration or business.
• Relevant experience in the healthcare industry.

Market-Based Salary with Potential for Performance Bonus, Health, Life, Vision, and Dental Insurance, Four Weeks Annual Vacation, Continuing Education Reimbursement, 401K Plan.
Please respond to:

Posted: 10/24/2017
Post: #2017-35

Chief Executive Officer

Webster Orthopedics Medical Group

San Ramon, CA

Webster Orthopedics in San Ramon, CA is seeking a dynamic, passionate and accomplished Chief Executive Officer/Healthcare Executive to lead our growing orthopedic practice. We have a culture of collaboration and customer service and are looking for a leader who can grow with us and maintain our vision to be the Preferred Orthopedic Practice in the East Bay.

Whether you are looking for a change or looking to build a career, this is a well-established group of orthopedic surgeons that have been committed to Excellence in Patient Care since 1939.

This position reports to the President and Shareholders and will lead a collaborative and energetic leadership team.

1) Webster is an energetic entrepreneurial group of physicians who desire to stay independent in a market where consolidations are rampant. The HCE should enjoy working collaboratively with physicians to help guide them to strong business decisions.

2) Webster is comprised of six geographically dispersed offices with unique market challenges. The HCE will be responsible for understanding these markets as well as uniting and educating physicians on the opportunities and challenges that are associated.

3) Webster has a culture of patient service. The HCE will need to value that service is central to the success of Webster and be prepared to continue and enhance the tradition of Experience. Excellence.

4) Webster has numerous ancillary centers. The HCE will need a proven track record of establishing and running profitable and effective ancillary centers.

5) Technology continues to be a critical component for developing highly functional and efficient healthcare organizations. The HCE will need to be well versed on the opportunities associated with modern healthcare technology.

6) Webster values consistent, timely and effective dialogue. The HCE needs the awareness that they are the communication bridge that links and strengthens all aspect of the organization.

7) Most of the Webster Management team is home grown and therefore the HCE needs to be a strong coach who can bring out the best in all of the members of the management team.

8) Revenue and Financial Acumen. The HCE should be experienced in driving top line revenue growth as well as establishing operating budgets to ensure profitability and partner satisfaction.

9) Online Market Growth is critical for success in the bay area. The HCE should have experience with development and oversite of the corporate brand and image.

10) In additional to all of the standard HCE/CEO requirements, this position requires a strong operational focus. This means that the HCE needs to have the knowledge and the expertise to keep all of the organizational “spokes of the wheel” strong and intact so that the group can seamlessly move forward.

Some of the key benefits to working in our practice include:

• Competitive Compensation and bonus plan.
• Outstanding benefits including 401(k) plan, paid-time off, health insurance coverage, dental insurance, flexible spending accounts, continuing education allowance.
• Office with a Window
• Free Parking
• Generous continuing education program that supports ongoing growth and career development.
• Good work-life balance and a positive working environment
• San Ramon is located east of San Francisco, with easy access to the city as well as Oakland and Berkeley. Enjoy an exceptional array of parks, hiking trails, nearby shopping and dining and excellent schools.

1) MBA/MHA from accredited university or commensurate experience.
2) Ten Years of progressive healthcare leadership. Preferably at the C-Level.
3) This position requires frequently commuting to six geographically dispersed clinics for staff relations, meetings, community involvement and business development.
4) Proven track record with establishing positive working relationships with Physicians, staff and community leaders.

Please send resumes to :

Sheila Kisor
Chief Executive Officer

Webster Orthopedics
Post: #2017-34

Practice Administrator

Rancho Paseo Medical Group

Banning, CA
Rancho Paseo Medical Group (RPMG) is seeking a practice administrator to join our team on a full-time basis. RPMG is a private and growing medical practice providing full spectrum Family Medicine & Occupational Medicine Services to the Pass Communities.

Responsibilities include:

• Business Operations – (business plan, marketing plan, purchasing, facilities mgmt.)
• Financial Management – (budgeting, cash controls, revenue cycle & A/R mgmt., financial reporting, payroll, banking, contracting)
• Human Resource Management – (10-12 direct reports both clinical and clerical, staffing, recruitment, training, retention)
• Information Management – (Electronic Medical Records – Amazing Charts)
• Organizational Governance – (Mission, Vision, Strategic Plan)
• Patient Care Systems – (Patient flow, Patient satisfaction)
• Quality Management – (Monitor peer review process, benchmarking, credentialing)
• Risk Management – (Policies & procedures, compliance program)

About the Practice

• Full spectrum Family Practice Group – Banning/Beaumont, CA since 1994.
• Serves pediatrics to geriatrics, established and growing patient population.
• Excellent opportunity for an entrepreneurial minded individual.
• Experienced staff and management team.
• Electronic Medical Records (Amazing Charts – rated #1 for usability).
• On-site digital X-ray services, extended hour availability, Physical Therapy program in development.
• Christian ministry vision.
• Great opportunity for professional growth.


• Competitive salary guarantee (commensurate with experience)
• Health, life, vision, and dental insurance
• Paid time off / Vacation time
• Continuing Education Reimbursement
• 401K Plan
For more information contact Erik Lloyd or see job listing at:

Posted: 9/20/2017
Post: #2017-33

Practice Administrator/Executive

Genesis Pediatrics, LLC

Rochester, NY
About Us: Our practice is an innovative, technologically advanced pediatric practice who loves to think outside the box. We treat our employees like family. We provide a collaborative, team environment with excellent benefits.

Job Purpose and Summary: Provide vision, leadership and help the practice navigate through the changing healthcare climate. Candidate needs to be a self-starter who is confident motivating employees and championing change! Looking for someone with extensive revenue cycle background and financial acumen.

Minimum Qualifications for this position: Bachelor’s degree or higher in related fields. Strong financial management background. Extensive capability with MS Office and ability to produce and evaluate reports as per request from EMR for use in data evaluation. Strong leader with good organizational skills, compassion, and flexibility. Experience managing a multi-physician practice with multiple departments is required.

Job Duties: Include (but are not limited to) responsibility for the planning, direction, co-ordination, and control of the operation under direction of owner(s) and CFO. Duties include:

• Management of the overall practice related to the business and non-clinical operations. Entrepreneurial approach desirable.
• Ensuring that the practice maintains compliance with federal and state employment laws and that government mandated policies are enforced.
• Implementation and maintenance of the “Patient Centered Medical Home” model.
• Oversight of Pay-for-Performance initiatives, associated reporting, evaluation of the results, and implementation of updates as needed.
• Drives quality improvement at all levels of organization and oversees the Change Management process.
• Attendance at provider meetings, follow-up on assigned action items, and maintenance of records.
• Oversight of the purchasing of supplies and related duties.
• Interface with outside vendors in areas, including but not limited to, public communication, IT use, advertising, benefits, and overall office upkeep.
Email resume to or fax to 585-426-3701 Attention: Jana Milligan

Posted: 9/5/2017


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